•In this 2-step process, you will first create a Deposit Invoice for an Event.
•Later, when the event client pays the deposit, that Deposit Payment is applied to the Deposit Invoice. You also have the option to deduct the Deposit Invoice from a Final Invoice (the invoice that automatically that totals all of an event's charges).
1.Deposit Invoice:
a.Determine which kind of Deposit Invoice you want to use: Deposit Manual Invoice, Deposit Single Invoice, or Deposit Detailed Invoice.
i.Deposit Manual: You manually enter a single Deposit item for any amount you want to charge.
ii.Deposit Single: The single Deposit item amount is calculated from a percentage of the event's total chargeable items.
iii.Deposit Detailed: The multiple Deposit items are calculated from a percentage of each of the event chargeable items.
For more information, you can read the overview summaries in Invoice Type Overview.
b.Once you have determined the type you want to use, follow the relevant instructions to create the Deposit Invoice: Create Event Invoices > Invoice Wizard.
Ensure that you select the correct Invoice Type in the Invoice Wizard.
2.Deposit Payment:
a.When you receive the payment from the client, you will enter a deposit payment, following the steps described in Receive Event Payments > Payment Wizard, selecting Deposit as the Receipt Type.
b.The important detail to note when entering this payment is the allocation to the Deposit Invoice.
i.In the last page of the Payment Wizard, under the Payment Details tab, you should see the Deposit Invoice you created earlier, and the payment amount you are entering should be automatically allocated to that Deposit Invoice.
ii.If the payment has been allocated to a different invoice, you can edit the allocation of the payment to ensure it goes to the correct Deposit Invoice.
