EventPro Software User Manual

A Lobby Display is a web page that displays a scrolling list of Events, Event Locations, or Attendee Functions in user-defined columns. You can view examples below in this topic.

 

There are 3 main steps to creating an online Lobby Display, which are described below:

1.Create a Lobby Display Security User.

2.Set up the Lobby Display Area Definition:

a.Area Definition

b.Page Definition

c.Grid

3.Build a direct URL to the Lobby Display.

 

Create Lobby Display Security User

The first step to setting up a Lobby Display is ensuring that you have a Security User set up for Lobby Display purposes.  

You can follow the instructions under Security Setup / Users / Create New User to create and/or edit a Security User.

In particular, ensure that the Lobby Display Security User has these 3 key settings:

•Online Permissions: The User must be assigned an Online-type Security Role.

•Available Online: The User's "Available Online" checkbox must be selected under EPConnect Settings.

•Linked CRM Account: The User needs to have a linked CRM Account.

 

Take note of this Security User's User Name and Password, as you will probably need them for the Lobby Display direct URL later.

 

Lobby Display Area Definition

To review how to add, edit, and delete an Area Definition, see Area Definitions: Add, Edit, Delete.  

These instructions will begin from the opened Lobby Display - Area Definition edit form.

 

The common settings in this Area Definition are described in the topic General Settings under Area Definition: Add, Edit, Delete.

 

Use Cookies

This setting is unique to the Lobby Display Area Definition.

If you select this checkbox, the Lobby Display will save login information into a cookie so that the user won't need to log in a second time.

If you want the user to log in each time, do not check this checkbox.

 

Lobby Display - Page Definition

There is only one type of Page Definition in the Lobby Display - Area Definition edit form: Lobby Display.

To review how to add, edit, or delete a Page Definition within an Area Definition, see Page Definitions: Add, Edit, Delete.

These instructions will begin from the opened Lobby Display - Page Definition edit form.

 

 

 

 

The Lobby Display Settings are unique to the Lobby Display - Page Definition.

 

Lobby Display Type

Under the Lobby Display Settings tab, choose the Lobby Display Type: Events, Event Locations, or Attendee Functions.

 

Name

This Name will be part of the direct URL leading to the Lobby Display, so it needs to meet these three requirements:

•Have a unique name

•Be case sensitive

•Contain no spaces

 

Criteria

You can set Criteria to filter the Events and Event Locations listed in the Lobby Display.

•For example, you could filter an Event Lobby Display to show only Events of a certain category, or belonging to a certain Event Manager.  

•In another example, you could filter an Event Location Lobby Display to only show certain Venue Locations, or Booked Locations of a certain Status.

 

1.To create a filter, click the ellipsis to the right of the Criteria field.

2.The Edit Criteria window opens.

3.Construct your filter conditions as required. You can review Common Procedures / Construct Filters for additional assistance.

4.When you are done with the Edit Criteria window, click OK.

 

Scroll Speed and Scroll Grid Height

You can adjust the Scroll Speed and Scroll Grid Height to your preferences.

 

Thresholds

These Threshold fields determine when an Event/Location/Function will start and stop appearing in the online Lobby Display.

 

•Threshold Duration Type: Select the unit of measurement for the Threshold numbers: Minutes, Hours, or Days.

•Pre-Start Threshold: This number determines how far in advance of its start the Event/Location/Function will appear in the Lobby Display.

oFor example, if an Event Location is scheduled to start at 3:00 pm today, and the Event Location Lobby Display's Pre-Start Threshold is set to 2 Hours, that Event Location will start appearing in the Lobby Display at 1:00 pm.

oIf an Event Lobby Display's Pre-Start Threshold is set to 10 Days, an Event will start appearing in the Lobby Display ten days before the Event starts.

•Post-End Threshold: This number determines how long after its end the Event/Location/Function remains in the Lobby Display before disappearing.

oFor example, if an Event Location is scheduled to end at 5:00 pm today, and the Event Location Lobby Display's Post-End Threshold is set to 1 Hour, that Event Location will continue to show on the Lobby Display until 6:00 pm.

oIf an Event Lobby Display's Post-End Threshold is set to 2 Days, an Event continues appearing in the Lobby Display for two days after the Event ends.

 

Grid

Three of the tabs at the bottom of the Lobby Display - Page Definition edit form are the common tabs described earlier (Page Title, Page Message, and Page Help). Review the topic Common Page Tabs.

Under this Grids tab, you will find the Lobby Grid. As with all EPConnect grids, the Lobby Grid will be hard-coded for the Page Definition, meaning that you can't delete it or add another. However, you can customize the Columns that are displayed in the grid, and determine the sort order of the records.

To review how to add, edit, and delete columns, see Grid Columns: Add, Edit, Delete.

 

When defining Columns, you can review the common settings described in the topic Common Column Settings.

The available columns will vary, depending on which Lobby Display Type you selected above, although the process for adding and defining those fields will be essentially the same.

To review some of the most common settings for grid columns, see Grid Columns: Add, Edit, Delete. For Lobby Display grids, you may want to pay particular attention to the explanations about Grouping and Sorting, as well as Width and Date Time Type.

 

When you are done defining the Lobby Grid, ensure that you save all of your changes, from the Grid edit form, back to the Area Definition edit form.

 

Build Lobby Display Direct URL

The Lobby Display area of EPConnect is only accessed by direct link, so you will build a URL to the Lobby Display by adding Automatic Login and Page Redirection parameters to your EPConnect URL.

The actual URL will vary, depending on your application, network, User ID, region, and other factors, but the use of parameters will be essentially the same.

 

Example 1

This is a URL example for EPConnect connected to a Cloud EventPro application.

The URL uses the following sample parameters: Lobby Display's Name = MainLobby, Client ID = 000000

It also includes the login credentials for a Lobby Display User, as described above: User Name = LobbyDisplay, Password = lobby

 

https://connect.eventpro.net/ep/client/DB000000?User=LobbyDisplay&Password=lobby&Page=LobbyDisplay&Name=MainLobby

 

Example 2

This is a URL example for EPConnect connected to an On-Prem (network/desktop) EventPro application

The URL uses some of the same sample parameters as above (Lobby Display's Name = MainLobby, Client ID = 000000), but does not pass the User and Password.

If the User and Password are not passed in URL, the User will be prompted to log in, which will only happen the first time if the Use Cookies option is turned on.

 

https://example.com/EventProConnect/Default.aspx?Page=LobbyDisplay&Name=MainLobby

 

EPConnect Lobby Display Examples